1.      Policy Statement

         a.      Statement of intent

         b.      Safeguarding Leads

2.      Definitions

3.      Roles, responsibilities and rights

4.      Good Practice

5.      Identifying and responding to concerns

Appendix 1. Definitions & signs of abuse



a.      Statement of intent

This policy applies to all staff at BAZ Productions, including the partners, paid staff, volunteers, freelancers, students or anyone working on behalf of BAZ Productions.

The purpose of this policy:

·        to protect children and vulnerable adults who come into contact with BAZ Production’s work

·        to provide staff and volunteers with the overarching principles that guide our approach to safeguarding

BAZ Productions believes that all children and vulnerable adults, regardless of age, disability, gender, racial heritage, religious beliefs, sexual orientation or identity, have a right to equal protection from all types of abuse. We recognise our responsibility to promote the welfare of children and vulnerable adults and are committed to practising in a way that protects them.

An effective safeguarding system involves staff being well informed and aware of safeguarding issues and following procedures. All concerns of potential risk to self/others and/or allegations of abuse will be taken seriously by BAZ Productions and responded to swiftly and appropriately in a sensitive manner.

This policy has been drawn up on the basis of law and guidance that seeks to protect children and vulnerable adults. BAZ Productions will endeavour to remain informed regarding safeguarding legislation and practice.


b.     Safeguarding Leads

The Safeguarding Lead for BAZ Productions is:

Sarah Bedi - Co-artistic director - - 07973 386 564


BAZ Partners are:

Catherine Bailey - Co-artistic director - - 07770 797 492

Sarah Bedi - Co-artistic director - - 07973 386 564

Emma Luffingham - Co-artistic director - - 07780 878 795


2.      Definitions


For the purposes of this policy, BAZ staff are defined as BAZ partners, paid staff, volunteers, freelancers and anyone working on behalf of BAZ.



A child is legally defined as any person under the age of 18.


Vulnerable adult

A vulnerable adult is someone aged 18 years or over who ‘is or may be in need of community care services by reasons of mental health or other disability, age or illness’ and ‘is or may be unable to take care of him or herself, or unable to protect him or herself against significant harm or exploitation’.

As this is not a clear cut definition, judgement must be used about vulnerability based on evidence, and discussion with the person concerned and the safeguarding lead. A person’s vulnerability is dependent on their inability to protect themselves from harm at this moment in time.

It is important to recognise that any adult can become vulnerable due to a change in their circumstances, e.g. becoming homeless, developing a mental health crisis, or entering into an abusive relationship. Vulnerability due to such circumstances can be short-term or long-term.



Abuse is the single or repeated act or harm or exploitation. This can be due to deliberate intent, negligence or ignorance.

Abuse can be physical, verbal, psychological, emotional, sexual or neglectful (the failure to meet basic physical / psychological needs). In the case of vulnerable adults it can also be financial.

In the cases of sexual or financial abuse, the point of consideration is whether the person involved has not, or could not, consent to or understand the arrangement.

Appendix 1 contains types of abuse.


3.      Roles, responsibilities and rights


·        Will ensure that all staff that might come into contact with children or vulnerable adults in the course of their duties are aware of this safeguarding policy.

·        Will ensure that relevant staff attend appropriate safeguarding training.

·        Will notify the relevant agencies if abuse is identified or suspected, and will follow the procedures outlined in this policy.

·        Will ensure that staff undertake an appropriate DBS check if the nature of their work requires this.

·        Will ensure that in workshop/teaching situations that involve children in schools that two facilitators are present or a member of staff at the school sits in on the workshop, to ensure a workshop leader is not left alone with children.


·        Will make sure they are familiar with the safeguarding policy and procedure if appropriate.

·        Are responsible for their own professional conduct.

·        Must take action and follow this safeguarding policy if they have safeguarding concerns.

·        Must declare any relevant existing or spent convictions. Failure to do so will be regarded as gross misconduct and result in dismissal.

Children & vulnerable adults

·        Have the right to see this policy.

·        Have the right to be listened to and have alleged incidents and concerns taken seriously and acted on in an appropriate way.

·        Have the right to sensitive, fair and respectful treatment during the processes undertaken in line with this policy.


4.      Good Practice

BAZ partners will support the Safeguarding Lead in implementing the safeguarding policy throughout the organisation.

BAZ expects all staff to maintain professional boundaries and confidentiality when working with children or vulnerable adults. Staff will not disclose information about children or vulnerable adults to a third party without the individual’s consent, unless there is a safeguarding concern. In the case of a safeguarding concern, staff should immediately notify the Safeguarding Lead. Any staff breaching this professional code of conduct will be subject to investigation, and are at risk of dismissal for gross misconduct.

All safeguarding concerns will be discussed with the Safeguarding Lead. BAZ will keep a written record of any safeguarding concerns for as long as is deemed necessary, in line with the Data Protection Act 1998. All written information will be recorded as factually as possible, including:

·        what was said or observed

·        all persons involved

·        the date and time of what has occurred

·        location of the incident/conversation

·        date of disclosure

·        if there are observable injuries

Any actions agreed/taken must also be recorded. Records should be completed as soon as it is reasonable practical, and ideally within forty-eight hours of a disclosure or incident occurring.

If there are safeguarding concerns about a member of BAZ staff, the safeguarding lead or one of the partners should be notified immediately.


5.      Identifying and responding to concerns

If you begin to have serious concerns about a child or vulnerable adult’s safety, you must follow these guidelines:

·        Record basic information about the concern

·        Inform the Safeguarding Lead as immediately as possible

·        Complete a written report which details your concern (as outlined in section 4 of this document) at the soonest opportunity and within forty-eight hours

·        Tell the child/vulnerable adult what is going to happen next (if you have not already done this) unless this might raise the risk of significant harm

·        If the situation is urgent, take immediate action. This might involve:

         o   Calling an ambulance

         o   Calling the police

·        If significant harm is suspected, BAZ will refer the concerns as quickly as possible to the teacher/head teacher if working in a school or other responsible professional in other organisations/situations. This will be followed up in writing.

·        If BAZ is unsatisfied with the response of the school or organisation we are working with, BAZ will refer the matter directly to the relevant Social Services team by phone and follow up in writing. If BAZ are not sure whether to make a referral they will call the relevant Social Services team/local authority contact for advice.

·        If harm is suspected but isn’t significant, you and the Lead will agree a plan of action and support. This plan can change if the situation changes and the level of need goes up or down.

·        You and the Lead will record all conversations and concerns.

If a child or vulnerable adult makes a disclosure to you, here is some guidance on how to respond in the moment:

Receive: Listen to what is being said without displaying shock or disbelief. React calmly.

Reassure: Reassure the child/vulnerable adult, but ensure you are honest and do not make false promises which are outside of your power to deliver. Tell the child/vulnerable adult they are not to blame and were right to tell you. Do not promise to keep it as secret.

React: Take what is said to you seriously, and react only as far as is necessary for you to establish whether this is a safeguarding concern or not. Do not interrogate or ask leading questions (this can invalidate evidence and affect any later prosecution in court). Explain what you have to do next and whom you have to talk to. If this is a safeguarding concern, you must report this to the Safeguarding Lead whether or not the child/vulnerable person is in agreement with this course of action.

Record: Make some brief notes at the time – do not destroy these in case these are needed in court at a later date. At the soonest possible time after the event write a complete written record of the incident/conversation, following the guidance in section 4 of this report. Inform the Safeguarding Lead of the concern and share your report with them.

Once you have notified the Safeguarding Lead, they will agree immediate action with you. This might require a meeting with the Safeguarding Lead.


Appendix 1 – Types of abuse

Physical abuse is any form of non-accidental injury or injury which results from wilful or neglectful failure to protect a child/young person. This might involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating or otherwise causing physical harm to a child/young person.

Emotional abuse can happen when there is a relationship between a carer and a child/vulnerable adult and can manifest in the child/vulnerable adult’s behaviour or physical functioning. This might involve threats of harm or abandonment, deprivation of contact, humiliation, blaming, controlling, intimidation, coercion, harassment, verbal abuse, isolation or withdrawal from services or supportive networks. It can involve being drawn into radicalisation of any kind.

Neglect results in a child/vulnerable adult suffering significant harm or impairment of development as a result of being deprived of food, clothing, warmth, hygiene, intellectual stimulation, supervision and safety, attachment to and affection from adults, or medical care.

Sexual abuse involves the use of a child/vulnerable adult for gratification or sexual arousal by a person for themselves or others. This is the case whether or not the child/vulnerable adult is aware that it is happening. This might involve physical contact, including penetrative or non-penetrative acts, non-contact activites such as involving a child/vulnerable adult in looking at/production of pornographic material or watching sexual activities, or encouraging sexually inappropriate behaviour.

Financial abuse can happen when a child or vulnerable adult is coerced into financial transactions which they are unable to consent to. This can involve theft, fraud, exploitation, pressure in connection with wills, property or inheritance or financial transactions or the misuse or misappropriation of property, possessions or benefits.